What is Included in a Property Inventory - Bright Inventories

[Liz Seyi]

A property inventory provides a detailed record of the condition and contents of a rental property at the beginning and end of a tenancy and as such is a vital document for landlords, tenants, and letting agents in the UK rental market. But what exactly is included in a property inventory? Understanding its components is key to ensuring a smooth tenancy and protecting the interests of all parties involved.
What is a Property Inventory?
A property inventory is a comprehensive document that outlines the condition of a rental property and lists its contents. This inventory acts as an official record that can be referred to if there are any disputes over damages or missing items when the tenancy ends. Typically, the inventory is created by an independent inventory clerk to ensure impartiality and accuracy.
Key Components of a Property Inventory
A thorough property inventory should cover several key areas to provide a clear and complete picture of the property’s condition. Here’s what should be included:
1.General Condition of the Property
One of the first aspects included in a Property inventory services is the general condition of the property. This section documents:
• Walls, Ceilings, and Floors: Any marks, scratches, stains, cracks, or other damage should be noted. The inventory should specify the type of flooring (e.g., carpet, laminate, tile) and its condition.
• Doors and Windows: Condition of doors, door handles, window frames, locks, and glazing should be recorded, including any existing damage or wear.
• Decorative Features: Features like wallpaper, paint, coving, skirting boards, and mouldings should be included, with notes on any blemishes or wear and tear.
2. Furnishings and Fittings
If the property is furnished, the inventory should list all items provided by the landlord, along with their condition. This includes:
• Furniture: Sofas, chairs, beds, wardrobes, tables, and other significant furniture pieces should be listed with detailed descriptions of their condition.
• Appliances: Kitchen appliances like fridges, ovens, microwaves, and washing machines should be included, noting their brand, model, and any existing issues or signs of wear.
• Light Fixtures and Fittings: Ceiling lights, lamps, switches, and plug sockets should be checked and documented, noting if they are functioning properly or if there is any damage.
3. Kitchen and Bathroom Inventory
Kitchens and bathrooms are high-use, high-value areas and should be carefully documented:
• Kitchen Units and Worktops: Note the condition of countertops, cupboards, sinks, and taps, including any stains, chips, or scratches
• White Goods: Document all provided white goods, such as fridges, freezers, and dishwashers, with attention to their condition and cleanliness.
• Bathroom Fixtures: Include the condition of sinks, toilets, showers, baths, and tiles, noting any cracks, leaks, or limescale build-up.
4. Exterior Areas
If the property includes outdoor spaces, these should be included in the inventory:
• Gardens and Patios: Document the condition of lawns, plants, patios, and pathways, as well as any garden furniture or tools provided.
• Outbuildings: Include garages, sheds, or other outbuildings, noting their condition and contents if applicable.
• Fences and Gates: Note the state of any fences, gates, and boundaries, recording any damage or wear.
5. Meter Readings and Keys
The inventory should also include practical information such as:
• Meter Readings: Record initial readings for gas, electricity, and water meters at the start of the tenancy to avoid disputes over usage.
• Keys: Document all keys provided to the tenant, including keys for the front door, back door, windows, outbuildings, and any additional locks.
• Services: Where is the mains water stopcock, TV aerial, Satellite Dish
• Certification: Does the landlord have an up to date Electrical Installation Condition Report (EICR), Chimney sweeping record or Gas Safety certificate?
6. Photographic Evidence
High-quality photographs should accompany the written inventory to provide visual proof of the property's condition and contents. These images should be clear and date-stamped, covering all rooms and key items listed in the inventory.
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